The 6 Best Printers For Small Business – Spring 2025

In today’s fast-paced business world, having the right office equipment isn’t a luxury; it’s a necessity. And when it comes to everyday operations like printing invoices, contracts, marketing materials, or shipping labels, a dependable printer can make a big difference in your workflow.

As we move into Spring 2025, small businesses need printers that are fast, affordable, and built to handle daily tasks and seasonal surges. Whether you’re running a home-based startup or managing a growing team, choosing the right printer can help you save time, reduce costs, and stay organized.

In this guide, we’ve rounded up the 6 best printers for small businesses this season, covering everything from high-speed laser printers to eco-friendly inkjet models.

Epson WorkForce Pro WF-4833

The Epson WorkForce Pro WF-4833 is a versatile wireless all-in-one color inkjet printer designed for small business environments that demand performance, quality, and efficiency. With print speeds of up to 25 pages per minute and a high resolution of 4800 x 2400 dpi, it delivers sharp, professional documents. This model features a 4.3” color touchscreen for intuitive navigation, automatic two-sided printing, and a 50-sheet automatic document feeder for streamlined scanning, copying, and faxing. The 500-sheet paper capacity supports high-volume workloads, while Ethernet and wireless connectivity options make it easy to integrate into office networks.

Pros

• Fast Print Speeds – Up to 25 ppm for both color and black-and-white.
• High Resolution – Produces sharp text and vibrant color images (4800 x 2400 dpi).Decent burst shooting speed
• All-in-One Functionality – Print, scan, copy, and fax from one machine. ISO range
• 8Large Paper Capacity – Dual trays hold up to 500 sheets for fewer reloads.0-degree flip screen

Cons

• Inkjet Printer – Ink can be more expensive over time compared to laser toner.
• Bulky Design – Larger footprint may not suit very compact spaces.
• No NFC or USB Host – Lacks mobile tap-to-print or direct-from-USB printing.

Brother HL-L8360CDW Business Color Laser Printer

The Brother HL-L8360CDW is a high-performance color laser printer built for fast-paced business environments. With impressive print speeds of up to 33 pages per minute in both color and black-and-white, it’s ideal for offices that need sharp, professional documents in a hurry. It features wireless networking, mobile and cloud printing capabilities, and automatic duplex printing for added efficiency. The printer also supports advanced security features and optional high-yield toner cartridges for cost-effective, high-volume use.

Pros

• Fast Print Speeds – Up to 33 ppm for both color and monochrome.
• Wireless & Mobile Printing – Print from smartphones, tablets, and cloud apps.
• Advanced Security – Triple Layer Security helps protect sensitive documents and networks.

Cons

• Bulky and Heavy – Weighs over 48 pounds, not ideal for small workspaces.
• No Scanning or Copying – This model is print-only, so it’s not an all-in-one.

HP Color LaserJet Pro MFP M479fdw

The HP Color LaserJet Pro MFP M479fdw is a powerful, all-in-one wireless color laser printer designed for busy small to mid-sized businesses. It offers print, scan, copy, and fax capabilities along with smart security features like HP Wolf Pro Security to protect against cyber threats. With print speeds up to 28 ppm and productivity tools like a 50-sheet auto document feeder, duplex scanning, and a customizable touchscreen, this printer helps automate workflows and keep your office moving efficiently. Its eco-friendly design also reduces energy use and paper waste, making it both powerful and sustainable.

Pros

• Multifunctional – Print, scan, copy, and fax in one machine.
• Fast Speeds – Up to 28 pages per minute for both color and monochrome.
• Wi-Fi Direct + Network Support – Print easily with or without a local network.
• Smart Security – Built-in protection for firmware, OS, and hardware (HP Wolf Pro Security).

Cons

• Heavy – Weighs 51.6 pounds; not ideal for small or mobile setups.
• Only works with HP Chips – Third-party toner cartridges may be blocked.

Canon Color imageCLASS MF751Cdw

The Canon imageCLASS MF751Cdw is a high-speed, wireless 3-in-1 color laser printer built for small to mid-sized businesses that need fast, reliable performance. Offering print, scan, and copy functions, this device delivers speeds of up to 35 pages per minute in both color and black & white. It features auto-duplex printing, a 50-sheet auto document feeder, and supports mobile printing through the Canon PRINT Business app. With a 250-sheet input tray and optional upgrades up to 850 sheets, it’s ideal for handling medium to high workloads. The MF751Cdw also comes ENERGY STAR certified, EPEAT Silver rated, and includes a 3-year limited warranty for long-term peace of mind.

Pros

• Fast Print Speeds – Up to 35 ppm for both color and black & white.
• Wireless 3-in-1 – Print, scan, and copy from one compact device.
• Mobile-Ready – Easily print from smartphones and tablets using Canon’s app.
• Auto Duplex Printing – Saves paper and time with automatic 2-sided printing.

Cons

• No Fax Functionality – Not suitable for businesses that still use fax.
• Heavy Build – Weighs 48.5 pounds, may not be suitable for small desks or tight spaces.

Lexmark MS331dn

The Lexmark MS331dn is a compact, high-speed black and white laser printer designed for small offices or workgroups that need fast, efficient document printing. With speeds of up to 40 pages per minute and automatic two-sided printing, it’s built to handle high-volume tasks with ease. Despite its powerful performance, it maintains a small footprint, making it ideal for tight workspaces. It supports USB and Ethernet connectivity and comes with enterprise-level durability in a minimal package.

Pros

• Fast Monochrome Printing – Up to 40 pages per minute.
• Auto Duplex Printing – Saves paper with two-sided printing by default.
• Compact Size – Small enough to fit easily into most office setups.

Cons

• No Wireless – Lacks built-in Wi-Fi; only USB and Ethernet available.
• Monochrome Only – Not suitable for color printing needs.

HP OfficeJet Pro 9015e All-in-One Wireless Inkjet Printer

The HP Officejet Pro 9015e is a reliable and feature-rich inkjet printer ideal for small business use. It offers fast print speeds of up to 22 pages per minute (black) and 18 ppm (color), along with automatic two-sided printing and a 35-page auto document feeder. This all-in-one device allows printing, scanning, copying, and faxing — making it perfect for multitasking in a busy work environment. It includes HP+ Smart Printing features, such as cloud-based printing, enhanced security, and the HP Smart App for mobile printing. With efficient ink usage and compatibility with HP’s Instant Ink subscription, it helps reduce printing costs over time.

Pros

• Fast Performance – Speeds up to 22 ppm and automatic two-sided printing.
• All-in-One Functionality – Combines printing, scanning, copying, and faxing.
• Mobile Ready – Works with HP Smart App, Apple AirPrint, and more.

Cons

• Requires HP+ Activation – Some features only work with an HP+ account.
• Smaller Input Tray – 250-sheet capacity may not be enough for high-volume offices.

Final Thoughts

Choosing the right printer for your small business in Spring 2025 comes down to your specific needs, whether it’s speed, multifunctionality, print quality, or cost efficiency. If you’re looking for a high-performance color laser printer, the Brother HL-L8360CDW and Canon imageCLASS MF751Cdw are excellent choices for fast-paced offices. For those who need all-in-one capabilities, the HP Color LaserJet Pro MFP M479fdw and Epson WorkForce Pro WF-4833 offer reliable performance with advanced features.

Budget-conscious businesses that still require strong functionality may find great value in the HP OfficeJet Pro 9015e, while those with heavy black-and-white printing needs can rely on the compact Lexmark MS331dn for consistent, high-speed output.

Ultimately, investing in the right printer can improve productivity, reduce printing costs, and keep your daily operations running smoothly. As you plan your equipment upgrades this season, consider your workload, workspace, and long-term needs to make the best choice for your business.